In response to the COVID-19 pandemic, ErinoakKids has made changes to our operations. Please click here for the latest information.
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COVID-19 Response Plan – Essential Visitors: Contractors, Vendors, Visiting Clinicians & Client’s Families COVID-19 Rapid Testing Program


Date effective: September 7, 2021

Policy:

As part of the organization’s COVID-19 Response Plan, ErinoakKids has implemented a rapid antigen testing program and has extended this to everyone age 12 and over who will be attending ErinoakKids sites.

This form of testing allows for the detection of asymptomatic individuals with COVID-19 and is a preventive measure in our continued efforts to reduce the risk of transmission in our workplace.

Purpose:

The purpose of implementing this program at ErinoakKids is to adopt a preventive measure in helping reduce the transmission of COVID-19 to staff and clients and help protect anyone who might be present at an ErinoakKids site.  This program adds an additional layer of protection for all our clients, staff and contractors coming on site.  

Procedure:

Rapid antigen testing is a point of care test and does not require a requisition or lab processing.  It is a non-invasive test, administered through a nasal swab and takes approximately 15-20 minutes to provide results.  

 Rapid testing is an additional screening method that can help stop the spread of COVID-19 and keep workplaces open. Organizations can test on-site and get results in about 15 minutes without shipping to a lab.


All contractors, vendors and visiting clinicians coming on site will be required to follow the steps below:

  • All individuals participating in the COVID-19 testing program will be notified in advance of the testing program and requirements.  
  • Proof of vaccination documents and photo ID will be provided to designated staff. Information will be kept confidential. Those not providing the vaccination documentation will be required to participate in rapid testing program each time when entering sites.
    Proof of vaccination documentation may include the following:
  • The paper vaccine receipt you received from the Ministry of Health for your second COVID-19 dose, or a clear picture of it from 14 days or more prior to the date of their visit
  •  A clear printout or screenshot of confirmation of your second dose from the Ministry of Health website from 14 days or more prior to the date of their visit 
  • Photo of ID
  • Contractors, vendors or visiting clinicians who have provided documentation indicating they have been fully vaccinated will receive an Approved Essential Visitor card confirming this information for future site visits and will be required to provide this to the designated screener upon entering the sites, along with Photo ID. This will be tracked on a master list.
  • Contractors coming on-site before standard hours, will be required to enter through the Facilities entrance.  A facilities staff member will be responsible for ensuring screening has been successfully completed before proceeding into the site.
    Please Note: If contractor has been identified to not have been COVID-19 vaccinated, they cannot enter the site until 7:30 a.m., when the assigned Tester will be present.
  • All contractors (non Facilities related) will proceed through the main entrance, attend screening and provide documentation to the designated screener/tester.
  • Upon completion of successful screening, the individual will proceed to testing room and have test administered.  
  • Individual receiving the rapid test will provide contact number to tester who will inform them of the results by phone
  • The individual will be required to leave the building upon completion of the test and wait up to 15-20 minutes for results. 
  • If Negative – upon receiving negative results, you will be approved to enter site.
    If Positive – upon receiving positive results, you will not enter the building and will be advised to schedule a PCR test and self isolate.  Case management to follow-up.
  • A testing room has been designated at each site.  All infection control measures will be implemented, including sanitizing in between testing.

 

Essential Visitors: Clients and Families/Caregivers age 12 and over) coming on site will be required to follow the steps below:

  • Families will be notified of our Rapid Testing program for all unvaccinated individuals entering ErinoakKids sites, outlining the process to be followed prior to attending their appointment, including attending up to 20 minutes prior to appointment to allow time for testing.
  • Only 1 parent/caregiver is permitted to accompany a client to a session/appointment.
  • All essential visitors coming on site for client appointments will be required to provide proof of being fully vaccinated (both doses of COVID-19 vaccine) to healthcare screener.
  • If providing proof of vaccine, individual will receive an Approved Essential Visitor Card confirming this information for future site visits and will be required to provide this to the healthcare screener upon entering the sites.  This card will be dated and initialed by the tester and the parent/caregiver will print and sign name.  When entering site, this card and photo ID will be required for approved entry.
  • Proof of COVID-19 vaccine includes:
    1. The paper vaccine receipt you received from the Ministry of Health for your second COVID-19 dose, or a clear picture of it from 14 days or more prior to the date of their visit
    2.  A clear printout or screenshot of confirmation of your second dose from the Ministry of Health website from 14 days or more prior to the date of their visit
    3. Photo ID
  • If not able to provide proof of being fully vaccinated, a rapid antigen test will be required prior to attending each appointment on site at ErinoakKids.
     
    Process will include:
  • All essential visitors that will be entering the sites will proceed to the designated screening and testing area identified in the outside parking area.
  • Volunteers and designates will direct traffic to where they are required to go, based on if they are dropping off clients for autism services or attending appointment.
  • Upon entering the site parking area, parents/families will be directed to proceed to the testing area where they will undergo screening (after providing a notification of CLEAR to healthcare screener from the on-line COVID screening tool). 
  • Everyone coming on site will be asked to provide COVID-19 vaccine documentation.
  • If able to provide the required proof indicating full vaccination against COVID-19, they will be provided with the Approved Essential Visitor card to provide to healthcare screener for future visits. Tester will date and initial card and request parent/caregiver print and sign name.  
  • If no vaccine proof is provided, a rapid test will be administered. The individual must have their identity confirmed by showing Photo ID.
  • All individuals in vehicle will be required to wear a face mask during this process.  If needed, a Level 2 face mask will be provided.
  • Upon passing screening, Tester will administer rapid test to individual accompanying client while they remain in vehicle.  Individual will be asked to lower their mask, exposing nose only during test.
  • Following testing, the Tester will provide an Approved Site Entry card indicating time (20 minutes from test time) that they can enter the site, unless they have been contacted sooner to report positive or invalid results.  This card is only good for the day provided, this process will be required each time entering sites and if approved, card will be issued.
  • Parent/designate will exit screening & testing area and proceed to main parking and wait up to 20 minutes, pending results.
  • Following 20 minutes, parent will enter screening, showing approval card and photo ID.
  • If negative, approved to proceed to screening and enter site.
  • If positive,  parent/designate will be contacted for further direction upon receiving results

Anyone receiving positive results will not be approved to enter the building and will be advised to schedule a PCR test and self isolate. Treating Clinician/Supervisor will follow-up with parent/guardian for case management confirmations.

 

Autism Services Drop-off & Pick-up:

  • Families dropping off clients will proceed through the driveway entrance, going through parking gates and follow signage to screening and drop off area.  
  • Screening will be completed for both family member and client. After providing a notification of CLEAR to healthcare screener from the online COVID screening tool, parent/caregiver coming on site will be asked to provide COVID-19 vaccine documentation.
  • If able to provide the required proof indicating fully vaccinated, they will be provided with the Approved Essential Visitor card to provide to healthcare screener for future visits. Tester will date and initial card and request parent/caregiver print and sign name.  
  • If no vaccine proof is provided, a rapid test will be administered. The individual must have their identity confirmed by showing Photo ID.
  • All individuals in vehicle will be required to wear a face mask during this process.  If needed, a Level 2 face mask will be provided.
  • Upon passing screening, Tester will administer rapid test to individual accompanying client while they remain in vehicle.  Individual will be asked to lower their mask, exposing nose only during test.
  • Following testing, the Tester will provide an Approved Site Entry card indicating time (20 minutes from test time) that they can enter the site to drop client off for session, unless they have been contacted sooner to report positive or invalid results.  The Approved Site Entry card is only to be used for 1 day.
  • Following 20 minutes, parent will enter screening, showing approval card and photo ID.
  • This process will be required each day when dropping off client.
  • If positive, will be contacted for further direction upon receiving results.

Anyone receiving positive results will not be approved to enter the building and will be advised to schedule a PCR test and self isolate. Treating Clinician/Supervisor will follow-up with parent/guardian for case management confirmations.
Tester will follow all reporting requirements to Health & Safety designate.  

Severe weather conditions & Parent/Caregiver attending by transit, rapid testing will take place inside of site:

  • Inside testing will also apply for those essential visitors arriving by transit or other means that prevents them from entering the outside testing area.
  • Upon approved entry following screening, individual will be provided with an ErinoakKids face mask to be worn at all times while on site.  
  • Individuals will proceed to testing room following screening and have rapid test administered.
  • The individual will be required wait up to 15-20 minutes for results.
  • Waiting area for pending results will be outside (if weather permitting), alternate will be a physically distanced location on Main Street.
  • If Negative – upon receiving negative results, individuals will be approved to attend appointment.
    If Positive – upon receiving positive results, individuals will be required to exit the building and will be advised to schedule a PCR test and self isolate. Treating Clinician/Supervisor will follow-up with parent/guardian for case management.


Other Considerations:

  • All positive results are reported to Case Management by Tester upon learning of results.
  • Testers working outside are provided with an indoor location for processing results when this cannot be completed outside.
  • All rapid testing must be reported to the Ministry weekly.  This is the responsibility of Health & Safety.  All site testers will provide daily quantity and results report to Health & Safety designate.
  • All testing results will be kept confidential.
  • Tester will explain process of nasal swab and results process to parent/caregiver.
  • Testers, screeners and designated staff will be advised to contact reception to page Supervisor/Manager on site to assist with any testing refusals or parents having concerns with program.


Please Note: Above process is subject to change as we learn new information or protocols are revised to reflect current legislation and recommendations.